SECTION 2. Unit owners shall be responsible for possessing an HO-6 casualty policy on them
unit in accordance with the Declaration’s requirements [Bylaws], as amended. The owner(s) is/are also responsible for providing a copy of their insurance policy, or a certificate of insurance from their insurer, for each new year of the policy, to the Assn. Treasurer as proof of being insured. The policy must clearly state that the risk insurance is for full replacement cost for the structure. And that it must be used for that purpose within two years
SECTION 1. “Common Areas” is the entire Condominium Property except for the units.
SECTION 2. “Limited common elements” include those parts surrounding a unit, including the driveways, walkway, front porch, and patio. These areas are for the exclusive use of the unit owner.
SECTION 3. “Condominium Instruments” or “Governing Documents” means the Declaration and accompanying drawings and plans, the Bylaws of the Unit Owners Association, and the Administrative Rules adopted from time to time by the Board of Directors.
SECTION 1. Complaints about Rules violations or requests for Common Element repairs must be submitted in writing to the Board and must include the name and address of the person submitting the complaint. Anonymous complaints do not provide adequate evidence to proceed with enforcement action.
SECTION 2. Failure by the Board of Directors, the Unit Owners Association or any unit owner to proceed with the enforcement of the Administrative Rules shall not be construed as a waiver of the right to enforce, at a later date, the original violation or a subsequent violation.
SECTION 3. The Board of Directors has authority to levy enforcement assessments and individual assessments for damages to the Condominium Property without a vote of the owners in accordance with the Bylaws and Ohio Condominiums Act; as further provided in the Enforcement Policy contained herein. However, majority owner approval is required for the Association to file suit against an owner for violations.
SECTION 1. Modifyi,ng the Common Elements or any portion of the Condominium Property other than the Unit is prohibited until plans and specifications showing the nature, kind, shape color, and location have been submitted to and approved in writing by the Board of Directors as to the harmony of external design and color and location in relation to surrounding structures and typography
SECTION 2. The approval of any plans and specifications by the Board of Directors shall not be construed as permission for a unit owner to do, cause or be done, erect, install, construct or plant in or attach anything to the common areas which might be adjudged as the encroachment upon the rights of any other unit owner in the common areas of the Condominium or as the violation of any provision of the Condominium Instruments. The Board’s approval does not mean that the projects do not require a building permit or other governmental approvals, and does not mean the plans would be approved by any relevant government entity with jurisdiction over the project. Owners are prohibited to deviate from the approved plan or add items not included on the plan. Anything not part of the submitted plan is not approved and may be required to be removed at a later date at the owner’s expense. Anything approved as part of the plan is considered part of the reason the plan was approved and cannot be excluded from the actual improvements without further written approval.
SECTION 3. Nothing shall be permanently hung or displayed on the outside of windows or placed on the outside walls or roof of a unit or any part thereof. No sign, awning, canopy, or shutter. Permanent ornament shall be affixed to or placed upon the exterior walls, roof, or any part thereof unless authorized in writing by the Board of Directors. Solar landscaping lights and seasonal lights, American flags, hanging baskets and wreaths are permitted if they are not permanently affixed, and are removed when they are unsightly. The State of Ohio and POW/MIA flags are also permitted.
SECTION 4. Porches and patios are limited common areas. Storage units are not permitted in any limited common area. Any rug or similar covering laid on the surface of a porch or patio concrete shall make the owner liable for any maintenance costs for the concrete if it deteriorates in some way.
SECTION 5. Unit owners who currently have canvas patio awnings must remove them immediately if they become damaged, discolored, broken, or torn. They may be replaced by white canvas awnings. Plans for new patio awnings must be submitted in writing to the Board of Directors for approval before they may be installed. Fixed or retractable patio awnings are permitted. They must be white in color. Any increase in real estate taxes incurred is the responsibility of the unit owner. Unit owners are responsible for any damage caused to another unit owner’s structure by patio awnings attached to their structure.
SECTION 6. New privacy fences are permitted only with written Board approval. Privacy fences currently existing shall be maintained by the unit owner and shall be removed at the expense of the unit owner if they are deemed unsightly by the Board of Directors, meaning discolored, cracked, or containing broken or missing components.
SECTION 7. Open and screened-in patios are permitted per the following requirements: The roof and support posts must be white. The screens are fully retractable. Screened-in patios are prohibited without unanimous approval of all Board members. Leaving personal property or waste on the patio is prohibited except for furniture designed and sold for outdoor use.
SECTION 8. Electric animal control fences are not permitted.
SECTION 9. Rooftop solar panels or such panels in common or limited common areas are not permitted.
SECTION 10. The planting of flowers and shrubs is only permitted within three feet (36 inches) of a unit. No trees may be planted in this space. Any plantings in this space must be trimmed and maintained by the unit owner. If deemed unsightly by the Board of Directors, the planting(s) must be removed by the unit owner, or they will be removed at the owner’s expense. The planting of shrubs, trees, or flowers in the common areas by unit owners is prohibited.
SECTION 11. The exterior surfaces of doors, garage doors and windows in perimeter walls of a unit must be white or off-white only.
SECTION 12. Shutters or replacement shutters on units must be black in color, and the style of any new shutters must be submitted to the Board for written approval.
SECTION 13. Canvas awnings over the kitchen or bedroom windows must be black in color.
SECTION 14. No outside clotheslines or posts are permitted.
SECTION 15. Exterior maintenance (such as painting or caulking) of the immediate perimeter surrounding the windows, doors and garage door is the responsibility of the unit owner. Exterior painting or caulking must be white or off-white in color.
SECTION 16. The Board of Directors shall order the repair, maintenance, or removal of anything erected, installed, planted on, or of anything attached to the common areas or any part thereof, when in the judgment of the Board of Directors, such action shall be in the best interests of the Condominium Association and the unit owner, prior approval of plans and specifications notwithstanding.
SECTION 17. The expense of care, repair, maintenance, removal of, or additional insurance or real estate taxes resulting from the erection, installation or planting of anything in the common areas (or attached to the exterior of a dwelling by a unit owner) and the cost of any damage to Condominium property shall be borne by the responsible unit owner, and if not paid within a reasonable time, shall be assessed against the unit owner.
SECTION 18. If damage occurs in the course of work carried out by a subcontractor hired by the Board for services, the procedure to follow is: Contact the Board about the damage. The Board will notify the subcontractor; subcontractor will be responsible for sending an appropriate company to have repairs made and will bill the subcontractor directly. The Board is not responsible for the payment of subcontractor-caused damages.
SECTION 1. The Board of Directors shall be responsible for the removal of normal household refuse. All refuse shall be bagged and the bags deposited at the curb in front of the unit no later than 10 a.m. on the scheduled collection day but no earlier than 5:00 p.m. of the preceding day. For information about our in-village service pickup of electronics or large items (e.g., appliances, electronics, furniture) call the Treasurer. Trash, waste and recycling is prohibited outside the Unit except when in a completely closed trash container or sealed bag. Trash containers and trash bags are prohibited outside the Unit when placed at the street for collection earlier than 5 p.m. the evening before collection or later than 10 p.m. after the day of collection.
SECTION 2.
B. Pets must be on a hand-held leash not longer than 15 feet and be accompanied by and under the complete physical control of the owner at all times when outside the Unit. Per Ohio code, tying, staking, tethering or chaining any pet outside the Common Elements or Limited Common Elements for any extended time is prohibited.
C. Pet owners are responsible for the immediate and complete clean-up of any pet waste on the Condominium Property.
D. Pets are prohibited from attacking or otherwise interfering with the freedom of movement of persons or persons with their pets on the Condominium Property, including, but not limited to, chasing vehicles, attacking other pets, or creating an unreasonable disturbance in any other way.
E. Pets are prohibited from causing or creating a nuisance or detrimental effect on the Condominium Property. The Board has the right to terminate the right of any Occupant to maintain a pet on the Condominium Property if the pet is causing or creating a nuisance or other detrimental effect.
Examples of nuisance behavior or behavior that constitutes a detrimental effect for purposes of this rule include, but are not limited to, the following:
Pets outside the Unit who are not accompanied by and under the complete physical control of their owner and on a hand-held leash.
Pets that are conspicuously unclean or parasite infested.
F. Unit Owners are solely and exclusively responsible for the actions of their pet(s) or the pet(s) of anyone residing in or visiting their Unit, including, but not limited to, damage or injury to property or another person. Unit Owners are responsible for the costs of repairing any damage to the Common Elements or Limited Common Elements caused by such pet(s), including but not limited to, the cost of replacing grass, bushes, or other landscaped areas.
In addition to all other legal remedies available to the Association, Unit Owners may be assessed an enforcement assessment for violation of these policies. Pets may be ejected at the discretion of the Board if they cause or create a nuisance or detrimental effect on the Condominium Property.
SECTION 3. The parking of recreational vehicles, commercial vehicles, boats (other than those owned by the Association), or unlicensed vehicles on the limited common areas or the common areas of the Condominium Association property is prohibited for 2 days in any 30-day period when the vehicle may be parked for loading and unloading. Contact a member of the Board if there is a special family circumstance. A 96-hour grace period will be granted for presence of a dumpster in a driveway, after which the vehicle shall be removed and emptied; it may then be returned to the construction site.
SECTION 4. Parking or operating a vehicle on any lawn common area is prohibited to prevent damage to water and sewer lines.
SECTION 6. Unit owners shall be responsible for the actions of their tenants and guests with respect to the use of the common areas by such tenants and guests.
SECTION 1. The following rules shall be observed in respect to the SELLING of Condominium units.
All Unit Owners, lawyers, and executors of estates shall:
1. Notify the Board of Directors of intent to sell a unit with the understanding that the Unit
Owner remains responsible for paying all quarterly Assn. fees and loan-repayment fees (for water plant, sewer plant) and annual assessment fees until closing on the sale of the Greenlawn Village property.
The Board of Directors shall:
1. Give the prospective purchaser(s) a copy of this Association’s Bylaws and Administrative Rules to ensure the purchaser(s) is(are) equipped with the information to understand all that is involved in the purchase of a unit in this community.
2. Require a prospective owner to provide the necessary personal information on a form provided by the Board of Directors, and sign the following acknowledgment, which appears on that form: “I (We) acknowledge that I (we) have received and have read the Bylaws and Administrative Rules of the Greenlawn Village Condominium Association. I (We) understand that my (our) observance of these Bylaws and Administrative Rules is a condition of my (our) occupancy/tenancy.”
3. Require a prospective owner to provide the necessary personal information to the extent needed to ensure the Association will continue its compliance with the Housing for Older Persons Act (“HOPA” 55-plus community).
4. Owners are prohibited from selling the Unit until the prospective buyers have provided all the necessary paperwork to the Board for approval. Approval is solely based on the age of the occupants for the purpose of keeping HOPA status.
SECTION 1. The quarterly Condominium Association fees are used for maintenance and operation/care of the Association. The quarterly reserve fee adopted in 2023 to be collected during the five-year period 2024 through 2028; will be reviewed in 2028 in response to a mandated state of Ohio reserve study requirement]) is for capital expenses that cannot be budgeted in the operating budget.
SECTION 2. The Association Board maintains, repairs, and replaces the Common Elements, as determined by the Board of Directors. Owners are responsible for promptly report in writing any needed maintenance that is the Association’s responsibility. No unit owner, except by written permission of the Board, may water, fertilize or apply herbicides and insecticides in the common areas, or in any way interfere with the lawn care or maintenance programs of the Board.
SECTION 3. Snow removal service from driveways and streets is provided when snowfall is approximately three inches. If a car cannot be moved into the owner’s garage, the vehicle’s owner should park it in the lot at the Party Barn while the removal service is at work. If a vehicle remains parked in the garage approach-way, the owner will be liable for costs to have the vehicle shoveled out.
SECTION 4. The Association cannot possibly eliminate all slippery conditions on the Property. When temperatures are near or below freezing, owners must exercise additional caution and expect ice and slippery conditions to exist. Owners are responsible for warning all Occupants and guests of the slippery conditions.
SECTION 5. Painting, repair, and replacement of porch railings, yard lights, mailboxes and other maintenance outside Unit boundaries, excluding such owner items as air conditioners, TV antennas, etc.
SECTION 1. Only authorized personnel shall have access to any part of the sewage disposal plant or the freshwater plant.
SECTION 2. No vehicle of a resident, a guest, service provider, or other persons coming onto Association property shall be operated at speed in excess of 20 miles per hour on the streets of the Condominium Association property.
SECTION 3. All persons operating vehicles of any kind (including bicycles, motorized bikes, motorcycles, or golf carts) in the streets of the Condominium Association shall observe all traffic control signs and Ohio traffic laws, including the wearing of a helmet if riding a bicycle or motorbike. No person shall park any vehicle on the streets in a place or a way that obstructs any other driver’s view of oncoming traffic at intersections, on curves, or at the brow of a grade; nor shall any vehicle be parked so as to block any driveway or the mail carrier’s access to any mailbox.
SECTION 4. Parking within 20 feet of an intersection is prohibited. Parking for school bus drop- off/pickup must be in the paved easement to allow exit from this village by other drivers.
SECTION 5. Walkers shall walk facing oncoming traffic and shall not walk down the middle of the street.
SECTION 6. The trees and shrubs in this village are for landscape, not for recreation. No tree- climbing or bending of branches or jumping into shrubbery or other landscape is permitted.
SECTION 7. The use of the Condominium Association’s lake, pond, or drainage ditch (creek) is limited to unit Owners and their guests. No alcohol use is permitted. Swimming or wading in the lake, pond, or drainage ditch is prohibited. Hours for using the lake or pond are from 8:00 a.m. to nightfall. Invited guests must be accompanied by a unit owner, or the guest must have a permit signed by the unit Owner. Anyone under the age of 14 shall be supervised by a responsible adult when walking in common areas or near the lake, pond, or drainage ditch.
SECTION 1. The Party Barn located at 3330 Party Lane, Springfield, Ohio, is provided for the use and enjoyment of unit owners and their invited guests. Such activities as the following are permitted, with the sponsoring unit owner to be present at a function at all times: Anniversaries, Birthdays, Wedding Receptions and other Family Events; Business and Church Groups; Reunions, Sororities and Graduations; Special Holidays.
SECTION 2. The safety of the unit owners and their invited guests must not be endangered, nor the liability of the unit owners increased by overcrowding of the Party Barn. No reservations or schedules for its usage will be given for groups planned to be over 100 persons. No pets are permitted in the Party Barn. No alcohol or smoking shall be permitted in the Party Barn.
SECTION 3. Early entrance for setup and preparation may be approved by the person appointed to that role by the social committee. All activities/parties shall conclude, including cleanup and exiting before midnight of the reserved/rental/scheduled date and time. Any Owner renting the Party Barn is responsible for any damage to the barn and may be charged for clean-up that is not performed according to the instructions provided with the rental agreement.
SECTION 4. Neither the Association, the Board of Directors or the Social Committee chair or other person designated by the Board to manage the rental of the Barn shall be responsible for the theft of, the loss of or damage to the personal property of anyone using the Party Barn for any purpose. The users of the building and the sponsor of the event shall be responsible for the cleanup and completion of the rental-agreement checklist and for ANY DAMAGE to the building or equipment. The overseer of Party Barn rentals shall examine the facility after a rental event concludes to ensure compliance with the checklist. The Board of Directors will hold the sponsoring unit owner responsible for any charges for repair or replacement of equipment, or damages, or needed janitorial services caused by violation of the rules, misuse, or abuse of the Party Barn and its contents. Any noncompliance shall be referred to the Board of Directors for approval/disapproval of the refund of deposit.
SECTION 5. Normal costs for operation (gas, electricity, and janitorial services) shall be reviewed on a regular basis to assist the Board in determining the appropriate rental fee amount and required deposit amount for the reservation process and signature forms.
SECTION 1. Greenlawn Village Condominiums property contains a lake, a pond, and a flow- through drainage ditch. The use of these facilities shall be limited to the unit owners, and may be shared with their invited guests. All persons using the lake/pond/ditch must be accompanied by the unit owner or have a permit signed by the sponsoring unit owner. Anyone under age 14 must be accompanied by a responsible adult. See Article VIII, section 7 for safety concerns.
SECTION 2. Use of the facilities is limited to 8 a.m. until nightfall; no pets are permitted in these areas. All persons under the age of 14 must be accompanied by a responsible All fishing must be catch-and-release; it is not permitted to leave a fish dying or dead alongside the lake or pond.
SECTION 3. No alcoholic beverages are permitted or to be consumed.
SECTION 4. No watercraft or remote-control watercraft are permitted in the lake/pond/drainage ditch areas. No remote-controlled flying vehicles, including drones, are permitted in the Village.
SECTION 5. No swimming or wading is permitted in the lake/pond/drainage ditch
SECTION 6. The common areas around the lake/pond/drainage ditch shall be used respectfully, as not to create a nuisance to residents by loud or destructive actions.
SECTION 7. Leaving any personal property or waste on the Common Elements is prohibited.
SECTION 1. Recreation and games in common areas shall provide enjoyment and entertainment for unit owners and their guests. No campfires or bonfires are permitted. No remote-controlled aircraft are permitted in the common areas. The personal use of common areas for recreation may be during daylight hours only. These activities are to be done in such a manner to maintain a level of noise not disturbing to other unit owners. No ground digging or posting of poles shall be done as to create destruction of grass or wear spots. Unit owners are responsible for any property damage that results during these activities.
SECTION 2. Excessive noise created by a unit owner (or guests) which is disturbing to other unit owners shall be reported to a Board Member for appropriate action.
A. The unit owner is responsible for any violation of the Declarations, Bylaws or Rule (“Governing Documents”) by the owner, guest, or the occupants, including tenants of his/her unit.
B. Notwithstanding anything contained in these Rules, the Board has the right to proceed, immediately or otherwise, with legal action for any violation of the Governing Documents, as the Board, in its sole discretion may determine. The entire cost of effectuating a legal remedy to impose compliance, including court costs and attorneys’ fees, will be assessed to the account of the responsible owner.
C. All costs for extra cleaning or repairs, or both, to the Common Elements or other property stemming from any violation of a rule or policy will be charged to the owner’s account.
D. In addition to any other action and, if applicable, in accordance with the procedure outlined below, the Board may: a) levy a reasonable enforcement assessment for damages to the Common Elements or other property, and/or b) levy a reasonable assessment per occurrence, and/or c) if the violation is continuous and ongoing in nature, levy a reasonable recurring enforcement assessment per day.
E. Prior to the imposition of a charge for damages to the common Elements or other property, or an enforcement assessment for a violation, the following procedure will be followed:
a. Written notice(s) will be served upon the alleged responsible Owner, specifying:
b. To request a hearing, the owner must mail or deliver a written “Request for A Hearing” notice, which must be received by the Board not later than the tenth day after receiving the notice required by item 1 above.
C. The Association may file a lien for a charge for damages and/or an enforcement assessment that remains unpaid for more than 10 days.
Owners and Occupants who do not serve on the Board of Directors are prohibited from communicating with, giving work instructions to, harassing or otherwise interfering with any contractor hired by the Association, whether the contractor is on Property or not. This requirement is not intended to reduce service. This requirement ensures the contractor is performing the work according to the agreement executed by the Board, and helps the Association maintain a good reputation with the trade’s community. Any Owner or Occupant violating this policy will be assessed all damages incurred by the Association including, but not limited to correcting work performed not in compliance with the agreement, retaining a new contractor, and the cost to have the contractor return to the Property.
This website has been made available for new and established residents to communicate what is happening and to make you aware of upcoming events that you might find helpful.